IT Procurement Analyst

Location:  Richmond, VA
Position Type: Hybrid
Hybrid Schedule: Onsite once a week
Contract Length: Long-term with annual extensions

Position Overview:
This role supports end-to-end IT procurement activities, ensuring technology purchases are executed efficiently, compliantly, and deliver optimal value. The position partners closely with procurement, finance, vendors, and internal stakeholders to manage sourcing strategies, contracts, and competitive procurement processes in a fast-paced environment.

Required Qualifications

• Ability to quickly learn and apply procurement rules, policies, and tools within a structured public-sector environment
• Experience supporting IT procurement processes, including obtaining supplier quotes, tracking approvals, processing contract amendments, and enforcing vendor terms
• Familiarity with contracting laws and state procurement regulations
• Proficiency in Microsoft Word, Excel, and PowerPoint for documentation, reporting, and analysis
• Strong multitasking and task management skills, with the ability to plan, organize, and manage multiple procurement activities simultaneously
• Experience in supplier and contract management, including managing vendor relationships, monitoring contract performance, and supporting negotiations

Preferred Qualifications

• Certification as a Virginia Contracting Associate (VCA)
• Certification as a Virginia Contracting Officer (VCO)**

Duties:

• Analyze requisitions for IT goods and services (hardware, software, and services) and execute procurements in accordance with established policies and procedures
• Manage formal procurement processes, including Invitations for Bid (IFBs) and Requests for Proposal (RFPs), ensuring full regulatory compliance
• Develop procurement strategies, recommend appropriate contract vehicles, and identify alternative sourcing options
• Draft, manage, and maintain contractual agreements, including term contracts for professional and non-professional services
• Negotiate contract terms, conditions, and revisions in coordination with legal stakeholders
• Ensure compliance with small business participation initiatives and applicable procurement requirements
• Serve as a liaison between vendors, procurement authorities, and internal business units
• Advise stakeholders on procurement methods (IFBs, RFPs, RFIs, SOWs, cooperative contracts, and sole-source justifications)
• Provide regular updates on procurement status, vendor performance, pricing, and sourcing alternatives
• Support end users with procurement-related inquiries and ensure adherence to proper procedures
• Evaluate complex, technical IT procurements in collaboration with subject matter experts and cross-functional teams
• Apply procurement laws, regulations, and best practices to all purchasing activities
• Maintain accountability for responsible use of organizational resources and compliance with all governing policies